I’m wondering what people do to keep their events on budget. We’ve had a few examples the past six months where costs have been increased at the last minute.
AV Firm say seven days before the event that the cost we’ve agreed doesn’t include transport. We feel that we have no choice but t accept the extra charge or risk losing the supplier at short notice.
A venue manager casually says during set up, ‘should we add an extra thirty chairs to make delegates feel a bit more comfortable’ without mentioning any cost for these then charges us for the extra chairs.
The venue manager says during set up ‘the stage that is on the floor at the minute is bigger than the one which you ordered, is it okay just to leave it’ then charges us for using a bigger stage.
It’s normally small things, but it seems that on every event the venue throws in some last minute charges. How do other people avoid this happening?